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Free tools & resources

Free tools for flat-rate technicians.

Track your hours, understand your pay, and keep better records — whether you use Flat Rate Tracker or not.

Preview of the Flat Rate Hour Tracker spreadsheet showing the green title bar, pay-period fields, FLAGGED VERIFIED and NOT VERIFIED totals, and job columnsPreview of the printable Flat Rate Technician Hour Log PDF with TECHNICIAN line, DATE RO JOB FLAGGED HOURS and PAID VERIFIED columns, and total flagged hours box

Downloads

Start with a simple hour log.

Free resources you can use to keep your own records, with or without an app.

  • Spreadsheet · XLSX

    Free Flat Rate Spreadsheet

    Track repair orders, flagged hours, and work history in a spreadsheet you can keep for yourself.

    Opens in Microsoft Excel or Google Sheets.

    Download spreadsheet

  • Printable · PDF

    Printable Hour Log

    Prefer paper? Print a simple log to record repair orders and flagged hours by hand.

    One letter-size page.

    Download PDF

Using the spreadsheet

What it tracks

  • Technician name and pay-period start and end dates
  • Date, RO number, and job or operation
  • Flagged hours, paid/verified (Yes/No), and notes
  • Flagged, verified, and not-verified hour totals, calculated for you

How to use it

  1. Open the file in Excel, or upload it to Google Sheets.
  2. Enter your name. Add pay-period dates to total one period, or leave them blank to total the whole log.
  3. Add one row per job as you finish it.
  4. Mark a job Paid/Verified once the hours show up on your paycheck.

Using the printable log

What it tracks

  • Technician name
  • Date, RO number, and job or operation
  • Flagged hours and a paid/verified column
  • A total flagged hours line for the period

How to use it

  1. Print the letter-size PDF and keep it in your toolbox or on a clipboard.
  2. Write one line per job while the work is fresh.
  3. At payday, add up your flagged hours and compare them with your pay stub.

Choosing a method

Paper, spreadsheet, or app?

Any of them can keep a personal record. Pick the one you’ll actually keep up with.

When a spreadsheet or printable log makes sense

Both are free, need no account, and work well for a steady number of jobs. Paper suits technicians who would rather not pull out a phone between jobs. The spreadsheet suits anyone already using Excel or Google Sheets who wants the totals calculated for them.

When a tracking app becomes useful

When keeping the file current starts costing more time than it saves. Flat Rate Tracker adds quick phone entry, partial flags across pay periods, expected pay, and searchable history synced to your account, with a 14-day Pro trial. Flat Rate Tracker One is a $9.99 one-time, offline app if you’d rather not subscribe.

Not sure which fits? Compare the two apps.

Calculators

See what your hours are worth.

Flat-Rate Pay Calculator

Estimate gross pay from flagged hours and your flat-rate rate, with optional efficiency and annual projections.

Open calculator

Missed Hours Calculator

Estimate how missed flag hours could affect your earnings over a month or year.

Open calculator

Guides

Understand your hours and pay.

Straightforward explanations of flat-rate work, pay, and keeping your own records.

  • How Flag Hours Work

    Learn how flagged labor hours work and how they relate to flat-rate technician pay.

  • Mechanic Time Tracking

    Practical ways for individual technicians to track repair orders, flagged hours, and earnings.

  • Check Your Flat-Rate Paycheck

    Compare your flagged-hour record with a pay stub and follow up on missing or delayed hours.